Grouping items on your schedule

When you have complicated event schedules, sometimes you need to group things in order to help your guests navigate your schedule and find what they need or what interests them. To organize your schedules, Grenadine Event Planner offers four ways to group your items:

  1. Grouping by track or theme
  2. Grouping by keyword
  3. Grouping by parent-child relationship
  4. Grouping by schedule item type

Most people only some of these grouping mechanisms and not necessarily all of them together. Here’s how they work:

Grouping by track or theme

This is most often used when you need to facilitate navigation by an attendee’s primary area of interest. For example, if you have a large conference that has many presentations, you may want to split them according to who wants to see what. You could identify the “Finance” track, the “Technology” track, the “Social” track, etc.

When you split your schedule by track, Grenadine uses colors to identify your tracks and lets people filter your schedule by one or more tracks.

Grenadine Event Planner - Filtering by Track

Grouping by keyword

You can also use keywords (or “tags”, as they’re often referred to) to add information about each item on your event calendar. Grenadine does not limit the number of keywords that you can use to add information to a calendar item.

Keywords are displayed on item details tiles and are also searchable through the event schedule search. Keywords resemble tracks in that they attach to an item, but they are meant to be less structured. Here’s an example of how keywords are displayed (the grey words are keywords, while the colored ones are tracks):

Keywords attached to an item detail card in Grenadine Event Planner

Grouping by parent-child relationship

When you have many things on your event calendar that will happen at the same time and in the same location, you may want to group them under a common “parent” calendar item. When you group items under a parent, only the parent is shown on the main calendar, and all of the children are shown when the user clicks in to see more details.

Parent-child relationships for calendar items are a good fit for things like poster sessions or paper presentations, where many “sub-things” happen within the same time frame and in the same location. Here’s an example of how that’s displayed to your attendees:

An event parent-child item in Grenadine Event Planner

Grouping by schedule item type

One final way of grouping things by “item type”. This lets you specify what kind of event each item on your calendar is. For example, you can mark some events as being concerts, others as being workshops and yet others as being keynotes or autographing sessions.

When you specify what type if each item on your event calendar, Grenadine will let your attendees filter and search by these types. Here’s an example of a filter that can be used by your attendees while they browse your event schedule:

Grenadine event schedule filtering by item type