Top 10 Tips for planning a successful event – Part 1

Top 10 Tips for planning a successful event

Think you know what it takes to make an event successful? Well, here are a couple of tips that can be used to freshen up your event planning skills. Some of you may already know these pieces of advice, however, it’s always good to have reminders. Even the most basic tasks can be forgotten when we are over consumed with our work.

From making phone calls, to prepare decorations to fill up a pile of paperwork, there are plenty of requirements to ensure that an event is well prepped and ready to be launched. Once it is launched, the real hassle is to maintain consistent work and not forgo the most important tasks. Listed are the tips that were most frequently used when organizing an event:

Set goals. By doing so, you are able to focus on what is truly important to be accomplished. It will also help in the decision process when preparing items for the logistics. From setting the number of tickets to preparing the number of VIP packages, all these numbers will set more easily with goals. From financial, to marketing to general goals. They will become the guidelines for you to plan your course of action.   

Time matters. The sooner you start, the better prepared you’ll be. For smaller events, it is recommended to start organizing at least one month in advance. For a larger event, the planning process could take as little as three months to as long as a year. The planning process varies based on the goals you have set and the scale of your event. If you are trying to get the best venue in the market that is known to be always booked, the booking should be done way in advance. Overall if one task is delayed after another, it can lead to a domino effect of incomplete tasks. By allocating extra time to the planning,  a race against time won’t be necessary.  

Get volunteers! The best people are the ones willing to spare their free time to help. They can make a huge difference to your event. Especially with a tight budget to hire people, by giving them experience in exchange to get manpower is a great trade-off.