Today, we’ll talk about the use of tags within the planner and how you could use them to help with the process of organizing your event and providing information to attendees.
Within an event, tags can be used for People and Items. They are useful as a means of classification and filtering during the planning process and for users of the public site and apps. In the context of items, tags can be viewed as another dimension to the categorization provided by a theme/track.
It is important to distinguish between the grouping in which tags can be placed and the actual tags. When organizing an event you can define one or more groups for your tags – in the system these groups are called tag contexts. These are effectively containers for the tags and are there to help you conceptually group sets of related tags. The relationship could be domain specific or administrative.
But, you may ask, why have more than one context? As an organizer you may want to indicate items that need more work by your team or have specific meaning within your organization and that information is only for internal administrative use. Other tags can be applied to items to help people attending the event with the ability to find items on the web or mobile apps. To help with this, the system allows you to specify which contexts are for internal use and which will be published. The tags from contexts that are published can be seen by the public on the site and mobile apps as one set (i.e. all the tags from public contexts are combined).
Lets see how this works by looking at an example conference. Sally has a team of event planners that are organizing a literature conference. To help with the organization, she has created three tag contexts. One for internal administration that she has called “Admin”, and the other two to collect tags for use on the web site and mobile apps: these are “Publishing” and “Genres”.
During the planning process the team may use the “Admin” context to tag items that need tech, “need description” etc. This helps with the work flow of the team. The information conveyed by tags indicated which items need more work and what type of work. The tags can be used to filter the table of items so that team members working on tasks (such as authoring item descriptions) can see the items needing work.
Also during the planning processes items that contain information that the public may want to filter on could be tagged. For example, under the “Publishing” context the organizers may put in tags such as “Finding an Agent”, “Crowd Funding”, “Self Publishing”, “E-Publishing” and so on. While in “Genre” there may be tags such as “YA”, “Detective”, “Romance” etc. An item on the schedule can be tagged with multiple tags and these help the attendees of the conference finding items on the schedule that match their interests.
To conclude, tagging is a very useful feature that the organizer can use to facilitate the attendee’s experience on the website or to improve the team’s workflow. I hope this article provides you with an insight into how tagging works in our platform, and perhaps some ideas to incorporate tags into your planning process and information for the event.