Event Scheduling And Conflict Management

The Grenadine Event Planning solution provides for the full scheduling of activities on a venue, timeslot and room basis for single or multiple venue activities. The software allows the timely identification of scheduling conflicts and facilitates their resolution.

All scheduled items and presentations are listed on a visual calendar and conference planners can re-schedule and change items by simple drag-and-drop actions. In addition to visual display, each scheduling conflict is identified by the Grenadine Event Planning tool so that organizers may resolve them quickly.

 Identifying scheduling conflicts

Within the scheduling module, the Grenadine Planner System looks through all of your people, events and rooms to help you see if scheduling conflicts exist. Scheduling conflicts can include:

• Participants (presenters) that were double-booked, meaning that they have been booked for presenting or participating on more than one item at the same time
• Room conflicts, meaning rooms that have been assigned more than one event at the same time or with overlapping start and end times
• Item conflicts, meaning items that have been planned but do not take into account various constraints that have been requested by conference participants. For example, a participant may have requested that they would not like to be scheduled at same time as a keynote presentation.
• Times constraints conflicts, meaning conflicts that arise from your scheduling and that conflict with participant availability. For example, a participant may have requested not to be booked on a Friday morning, and subsequent scheduling activities have moved an item on which she participates on that time slot.
• Availability conflicts, meaning conflicts resulting from participant availability. These are similar to time constraints conflicts, these are driven by participants arrival and departure times at the conference.
• Back-to-back scheduling conflicts, meaning conflicts that relate to “tight” scheduling. For example, you may have booked a speaker from 9hAM to 10hAM, and then from 10h15AM to 11h30AM. Although technically possible, this booking may be too tight to be realistic, and the participant may not have time to get to his second presentation on time. In cases like these, back-to-back scheduling situations will be identified by the Conference Planner so that you may at least be aware of them and react accordingly.

Visual conference scheduling and scheduling conflicts management is a powerful tool within the Grenadine Event Planning system and will assist organizers to identify and react to conflicts quickly and without the need to carry out extensive manual research.