The Program Items module is one of the core conference planning modules in the Grenadine Event Planning system. Program items represent all “items” that are scheduled at your conference, such as presentations, panels, interviews, talks, workshops, parties, games, screenings, etc. In the Program Items module, planners enter each program item and specify details for those items.
Program items may have the following characteristics:
Once all items details have been specified, organizers can then list special requirements and extra information for each item. These can include:
The Grenadine Event Planner will use these requirements to assist organizers later on in making sure that all required equipment are planned for and provided at the proper time and place.
To assist users in finding program items that interest them, you can use “tracks” or “themes” and tag each program item with one or more track or theme. Tracks are color-coded and filterable so that your guests can see things that interest them. They are especially useful for large events where sheer program size makes finding one’s way around interest areas can be difficult.
Sometimes during your event, some items have limited availability or special considerations for the total number of guests that you can accept. And sometimes you simply want to gather registration lists to know who attended what. For those items, Grenadine Event Planner allows you to specify, for any event in your calendar:
For all limited-availability items, attendees can sign-up to attend on the Grenadine mobile apps, through the Grenadine Instant Event Website, or can be signed up by you through the planner. All registrations and de-registrations, as well as wait-list sign-ups, are confirmed to each attendee by email and added to their personal schedule.
Some academic and research-oriented events have special presentations where multiple speakers each take turns presenting their subject matter, and then join the audience and continue to attend while other presenters take their turn. These program items are sometimes called “seminars” or “sessions”.
Grenadine Event Planner addresses scheduling requirements similar to these by letting you designate “parent” and “child” program items. A child program item has a specific speaker and time, but happens within the same global time and room of the parent item.
Poster sessions usually are presented in larger rooms where multiple speakers each have their stand and “poster” with which they can present their subject matter to attendees wandering in the room.
Grenadine also addresses poster session scheduling requirements by using the parent-child scheduling facility discussed above.