Grouping items on your schedule

When you have complicated event schedules, sometimes you need to group things in order to help your guests navigate your schedule and find what they need or what interests them. To organize your schedules, Grenadine Event Planner offers four ways to group your items: Grouping by track or theme Grouping by keyword Grouping by parent-child relationship […]

Setting up taxes for tickets in the Grenadine Event planner software

Sales taxes In this section, you can specify which sales taxes can be used for selling tickets by filling in the blanks: Name: put the name of the sales tax you want to apply Enter the tax number of your company given by the government taxes authority « Tax type »: There are special treatments to certain taxes […]

Create a registration form and ticket sale

« Registration and Ticketing » is a tool in your event management software that allows the event manager to sell tickets, create free ones, and add registration forms. To create tickets, head on over your Grenadine Event Planner “home page” and click the “tickets” menu item. Then add as many ticket types as you need and fill the blanks: Ticket name Registration type […]

Send push messages to your attendees and speakers

From the home page of your event planner interface, go to “messages”. Then hit the “mobile push notification” button, and “send a new message”. Write the message (and an optional title) you want your audience to receive and press “save changes”. Your message will be sent within a few seconds. Then, your attendees and speakers […]

Attendees and guests

Attendees and guests are people that will be visiting your event but not otherwise participating as speakers, lecturers, artists or moderators. You enter (or import) a list of attendees in the Grenadine Event Planner much the same way as you would enter participants, except for these few differences: Attendees may be officially registered and have […]

Online Item Sign-up

Recommended Documentation for an Event’s Website – Need to make generic Quick Reference for Online Signup for Kaffee Klatches For many years, conventions have used signup sheets at Information for items like Kaffee Klatches, Literary Beers and some workshops. Now that most people have computers, we’ve moved signups more online. We have signups for items […]

Creating a Survey

When you navigate to the “Survey” page there are two sub-menus. The one called “manage surveys” is used for creating surveys for your convention. Surveys can be created by using the “Add Survey” button. (You can also delete a survey by using the button with the trash icon). These surveys are only visible to people […]

Send emails to participants and attendees

You can use the Grenadine Event Planner to send emails out to prospective or confirmed participants and attendees in your event. When you send out emails, every sent email will be logged and kept within the file of the participant or attendee within the “emails” tab of the People section. Before you start sending Before […]

Uploading documents to your event planning site

You can upload and store public or private documents for each of your events using the Grenadine Event Planner. Documents such as contracts, invoices or bills, seating plans, menus or any other kind of reference document can be attached to the following items: Rooms (within venues) People (both speakers/participants or attendees) Calendar items within your […]

Setting tasks for your event planning team

With the Grenadine Event Planner, you can set and follow-up on tasks for members of your event planning team. Each task has a description, due date, assignee, and can also be accompanied by one or more notes and uploaded documents. To assist you in relating tasks where they are relevant, you can set tasks in […]

Chart of Accounts for Event Planning

Here is the default chart of accounts suggested by the Grenadine Event Planner. These accounts are used for event budgets and cost tracking. Account Name Type Account ID Audiovisual Equipment Rental expense 1440 Booth Furnishings expense 1001 Booth Rental Fees expense 1000 Cleaning and Janitorial expense 1320 Clothing expense 20004 Computer Rental expense 1310 Convention […]

Setting Event Budgets and Tracking Costs

Grenadine Event Planner helps you set event budgets and track costs so that you can stay on top of finances during your event planning and execution phases. A note about currencies: Because the Grenadine Planner supports multiple currencies and exchange rates, before you get started with budgeting and cost tracking, make sure to go to […]

Getting and entering a mobile app code for your conference

When users first install the Grenadine Mobile Apps for Events and Conferences, they are presented with a screen asking them to enter the“event code”. This code is unique to your conference or event and will be created by Grenadine support when you are ready to publish your schedules, contents and other information on the mobile […]

Importing Event Schedules and Speakers data into Adobe InDesign

When you host large events, it’s useful to make your event schedules and lists of speakers available to you attendees in various forms. While the Grenadine Event Software allows you to publish on Web and Mobile with very little effort, there can be circumstances when you need to hire graphics artists to produce and print […]

Publishing your conference schedule and list of attendees

Publishing your schedule on the Grenadine Event Planner is quite a simple affair and consists of only two steps: Review your changes prior to publication Publish Once you publish your information, it becomes available to the public via one of three ways: On the Grenadine Event Guide for iPhone or Android On an automatically-generated Grenadine […]

How Drafts Work

We know that conferences take lots of time to organize and plan, and we know that sometimes there will be endless opportunities for you and your team to view, review, change and review your schedules again. For this reason, Grenadine Planner works in draft mode until you decide that you are ready to publish your […]

Creating and Publishing Contents for the Android and iOS Conference Apps

There are two types of contents that you can distribute to your event attendees with the Grenadine Mobile Apps: Schedule and speaker bios, which are automated Informational contents such as text, attached documents, how to contact us, and other contents that you think can be of interest, which you will need to author The first […]

Schedule your conference items

There are two basic steps that you use to schedule conference items in the Grenadine Event Planner: Schedule each item individually View conflicts and resolve them Scheduling an item individually To schedule a conference item, go to the Program Items → Items screen and pick an item from the list. Click on the Edit button […]

Collecting participant or attendee information through email surveys

Grenadine Event Planner can assist your team in collecting information from participants or attendees through the use of email surveys. Surveys can be send through the Event Planner to any person in your list to collect information on things like: For participants Wether they will attend or not What are the things they want to […]

Entering Program Items

Program items are things that are scheduled in your event program. This can include presentations, panels, parties, meetings, shows, etc. Basically, anything that you will need to schedule and have displayed in your public schedule and documents, you will need to enter in the program items list. To enter program items, head on over to […]

Enter the list of participants

Use this screen to enter the list of participants for your event. Participants are people that give presentations, host talks, participate in panels, etc. Basically, anyone who might be assigned to items at your event and will need a schedule needs to be entered here. For each participant in your event, you can: Supply their […]

Entering Venues and Rooms

Your event will be held somewhere, right? Use this screen to enter the venue or list of venues where you event will take place. Venues can be hotels, convention centers, office locations, etc. Add one or more venue names by clicking on the “Add Venue” button and then add the various rooms within each venue […]

Overview of the Event Planning Process with the Grenadine Event Planner System

Grenadine Event Planner is a software suite meant to help conference, convention and event planners work with their teams to create event plans and publish results to attendees. Grenadine provides many other features, including conference registration and financial planning tools. Planning a conference with the Grenadine Event Planner is carried out in a series of […]

Introduction to Grenadine Event Planner

Grenadine Event Planner enables you to easily plan and run the program for a large or small genre convention. You can use this program to perform the many varied tasks involved in creating and running the program: Create a questionnaire for participants Customize item categories Add people to the database Track invitations Create items Schedule […]

Setting your email addresses

Grenadine Event Planner uses several email addresses when it interacts with your attendees and your speakers. If you haven’t checked what email addresses are used it’s important to take a few minutes and set them up properly for your account. To set up email addresses, go to Settings -> System Settings and navigate to the […]

Importing a list of people into Grenadine Event Planner

Importable fields The following fields can be imported into the Grenadine Event Planner: Information Field Name Comment Prefix prefix The prefix to the name, for example « Mr. », « Ms. », « Dr. », etc. First Name first_name Person’s first name Last Name last_name MANDATORY: Person’s last name Suffix suffix Name suffix, for example « Sr. » or « MD » Job Title job_title […]

How to log in to Grenadine Event Guide

Here are (graphical) steps to log in to the Grenadine Event Guide. Note that it is not necessary to log in to use the app and view general event schedules. However, if you log in, your personal schedule will be synced between mobile apps, web, and the event organizer. Steps are outlined for the Grenadine […]

About merging duplicate people profiles

Sometimes people use different names to purchase tickets, or you put up their profile with one name, and they purchase a ticket with a slightly different names. In these cases, it’s possible that the same person winds up with two different entries in your People table, even though they are in fact the same person. […]

User rights

Grenadine User Rights Overview Here is a high level overview of user rights in Grenadine Event Planner: Checkin A checkin user can only use the « check-in » screen and check-in mobile apps to check in people at your event. Viewer A viewer can view the information in the system but can not execute any actions such as […]

Entering General Information About your Event

Before you start planning your event, there are a few things you should do to properly configure your installation of the Event Management System. General information are things like: The name of your conference The time zone 1) where it will be held Types of rooms and equipment that you will be using The base […]

Assign Participants to your Program Items

This is the step where you decide what participant will be involved with what item. To assign participants to items, head on over to Program → (select an item) → People Tab and start assigning people to events by clicking the “Assign Participants” button. From the participant selection panel on the left, choose one or […]

How to Login on the Event Guide and Sync your schedule

Download the app on the store Our mobile apps allow you to easily sync your personal schedule with your devices using the email you have associated with the Grenadine Event Planner. Download the corresponding app for your device and follow the steps. Login on the Event Guide Note: We used an Android device for the […]